How long do you keep paper logs for ALMIS?

How long do you keep paper logs for ALMIS?

• A. 60 days
• B. 90 days
• C. 120 days
• D. 365 days

Answer: (B)

The idea behind keeping paper logs for a limited period is to have a tangible, retrievable record during the transition to ALMIS and any short-term system downtime. You enter data into the ALMIS system as your primary record, but having a paper copy for a short window ensures you can verify, hand off, or refer to information without waiting for electronic entry to catch up. Ninety days is the standard window that gives you enough time to finalize entries, reconcile discrepancies, and use the logs for daily operations without letting paper records linger unnecessarily. After that period, the information should be fully archived in ALMIS and the paper copies disposed of according to the official recordkeeping procedures. Shorter windows, like sixty days, can risk gaps during reconciliation; longer windows, like a full year, aren’t needed for routine operations and tie up physical storage.

The idea behind keeping paper logs for a limited period is to have a tangible, retrievable record during the transition to ALMIS and any short-term system downtime. You enter data into the ALMIS system as your primary record, but having a paper copy for a short window ensures you can verify, hand off, or refer to information without waiting for electronic entry to catch up. Ninety days is the standard window that gives you enough time to finalize entries, reconcile discrepancies, and use the logs for daily operations without letting paper records linger unnecessarily. After that period, the information should be fully archived in ALMIS and the paper copies disposed of according to the official recordkeeping procedures. Shorter windows, like sixty days, can risk gaps during reconciliation; longer windows, like a full year, aren’t needed for routine operations and tie up physical storage.