How long do CGDF maintain all monthly unit files?

How long do CGDF maintain all monthly unit files?

• A. 36 months
• B. 12 months
• C. 60 months
• D. 24 months

Answer: (A)

Maintaining monthly unit files is about balancing accessibility with storage costs and accountability. CGDF keeps all monthly unit files for 36 months. After that period, the files are either archived or disposed of according to the agency’s retention schedule. This three-year window enables review across multiple quarters and fiscal years, supports audits and investigations, and allows trend analysis and planning without the burden of keeping records longer than necessary. A shorter period, like 12 months, wouldn’t cover full annual cycles; 24 months may still miss longer analyses; while 60 months adds storage expenses and isn’t typically required for routine monthly files.

Maintaining monthly unit files is about balancing accessibility with storage costs and accountability. CGDF keeps all monthly unit files for 36 months. After that period, the files are either archived or disposed of according to the agency’s retention schedule. This three-year window enables review across multiple quarters and fiscal years, supports audits and investigations, and allows trend analysis and planning without the burden of keeping records longer than necessary. A shorter period, like 12 months, wouldn’t cover full annual cycles; 24 months may still miss longer analyses; while 60 months adds storage expenses and isn’t typically required for routine monthly files.